Job Description

Medical Editor

Under the direction of the Editorial Director, the Medical Editor is primarily responsible for ensuring the overall editorial quality of medical communications content by providing medical editing for accuracy, clarity, consistency, grammar, and style. Primary responsibilities include working independently to fact-check content, proofread and edit copy, and ensure adherence to client and project requirements, American Medical Association (AMA) Manual of Style, client corporate and brand style guides, and agency standards. The Medical Editor is also responsible for Veeva Vault submissions and reference library upkeep, as well as permissions requests. The Medical Editor works closely with members of the Editorial Services, Medical Services, and Creative Services teams to ensure deliverables meet the highest standards of quality and accuracy.

Job Duties

• Fact-check, substantively edit, and proofread all medical communications materials (eg, slide presentations, meeting materials, video scripts, flashcards, websites)
• Check layouts and digital programming for completeness and accuracy against manuscript drafts and client-approved files
• Check incorporation of changes into layout document or programmed digital files by Creative Services at various stages of the project lifecycle
• Ensure accuracy and completeness of reference lists
• Determine and communicate need for copyright permissions to reproduce figures/tables and obtain permissions from publishers; communicate costs to Account Services to ensure communication to clients as appropriate
• Prep and submit pieces through the Veeva Vault system
• Serve as subject-matter expert regarding client and AMA style, grammar, and usage, as well as agency standards
• Create, maintain, and adhere to project-, product-, and client-specific style guides where applicable to ensure consistency across projects
• Collaborate with Medical Services and Creative Services department personnel to ensure accuracy of content and convey editorial comments
• Assist colleagues with editorial problem-solving, troubleshooting, and brainstorming
• Attend product status meetings to keep abreast of upcoming or in-progress editorial projects

Key Competencies

• Ability to coordinate and execute multiple tasks in a fast-paced environment to serve many therapeutic teams and meet project goals
• Attention to detail and ability to work under tight timelines
• Familiarity with general scientific concepts and ability to grasp more complex scientific applications
• Excellent knowledge of grammar and usage, medical writing style guidelines (ie, AMA Manual of Style), and promotional activity regulations and specifications
• Expert knowledge of Microsoft (MS) Word and PowerPoint applications
• Proficiency in MS Excel and Adobe® Acrobat applications
• Working knowledge of Veeva Vault preferred, but training will be provided
• Working knowledge of permissions process preferred, but training will be provided
• High level of integrity, confidentiality, and accountability
• Well-developed professional communication skills, including written and interpersonal
• Ability to work both independently and as part of a team
• Ability to master various content management systems
• Desire to meet professional goals and acquire new skills

Requirements

• Bachelor's degree (science or English degrees preferred)
• 3-5 years' pharmaceutical/medical editing experience

Preferred Skills/Experience

• 2 years' experience specifically working as an editor for a medical communications agency or pharmaceutical company marketing department
• Familiarity with agency workflow process
• Familiarity with electronic document review systems

Working Conditions

• Ability to commit to extra hours and/or nontraditional hours as client needs require

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